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Conference Producer – AI

2 weeks ago

Athens, Attica, Greece Product-Led Hub Full time €45,000 - €55,000 per year

Description

This is a contract or projet based job opening. We're seeking a visionary Conference Producer to lead the creation and execution of highly technical AI-oriented summits. This role blends strategic planning, content curation, speaker engagement, and seamless on-site execution—ensuring transformative experiences for AI professionals, product leaders, and technologists alike.

Key Responsibilities

Event Coordination

  • Support the planning, organization, and delivery of physical, virtual, and hybrid events.
  • Assist with conference registration and maintain communication with participants.
  • Coordinate logistics such as venues, catering, audiovisuals, travel, and accommodation.
  • Manage the preparation and distribution of event materials (agendas, brochures, name badges, delegate packs, presentations).
  • Support the creation and maintenance of event timelines and schedules.
  • Assist in the coordination of speakers, presenters, and moderators.
  • Provide on-site assistance during events, including set-up, registrations, participant inquiries, and smooth session flow.

Agenda & Speakers Coordination

  • Define summit themes and learning tracks (e.g. Agentic AI, GenAI architecture, AI governance, RAG/KAG, security).
  • Build a structured agenda featuring a mix of keynotes, deep dives, workshops, technical panels, breakout sessions, and networking slots.
  • Scout and secure expert speakers from industry (CTOs, AI leaders, product managers).
  • Shape speaker content, session descriptions (such as hands-on workshops, interactive training modules, and lecture-based keynotes) and learning outcomes aligned with target audience needs.
  • Manage speaker logistics, timelines, and rehearsal schedules to ensure readiness and quality.

Communication & Stakeholder Management

  • Act as the first point of contact for speakers, and partners.
  • Handle email and phone communication with delegates, sponsors, and vendors.
  • Liaise with vendors, and sponsors to ensure all requirements are met.
  • Support the preparation of promotional materials, newsletters, and event announcements.
  • Collect and summarize participant feedback and assist in post-event reporting.

Qualifications & Skills

  • Bachelor's degree in Business Administration, Event Management, or related field.
  • 1–3 years of experience in event coordination, training administration, or office administration.
  • Strong organizational skills with excellent attention to detail.
  • Ability to multitask and manage deadlines in a fast-paced environment.
  • Strong written and verbal communication skills (English and [local language]).
  • Proficiency in MS Office Suite, Google Workspace, and event management platforms (e.g., Eventbrite, Cvent).
  • Familiarity with online collaboration and webinar tools (Zoom, Teams, Hopin, etc.).

Requirements

  • Customer-oriented with strong interpersonal skills.
  • Proactive, problem-solving mindset with a "can-do" attitude.
  • Ability to work independently and collaboratively in a team.
  • Flexibility to support occasional evening or weekend events.

Product-Led Hub is an equal opportunities employer

Sounds interesting enough? Sent your C.V. today at with email subject line CPAI 2026, and don't forget to include a mini cover letter along with an updated resume.

Είδος Εργασίας: Προσωρινός, Σύμβαση