Legal Administration Assistant

12 hours ago

Athens, Attica, Greece BETA-ESTATE | INVESTMENTS IN GREECE Full time

Job Opportunity: Legal Administration Assistant

Our investment company in Athens, Greece is looking for a proactive and detail-oriented
Legal Administration Assistant
to support our Legal Department in day-to-day administrative and organizational tasks. This role is ideal for someone who enjoys structure, communication, and working within a professional legal environment.

Key Responsibilities

  • Organize and maintain electronic and physical legal files.
  • Prepare, process, and submit documents to notaries, engineers, banks, land registries, and public authorities.
  • Draft administrative documents, letters, and emails for internal and external communication.
  • Prepare and draft authorizations/powers of attorney (with guidance).
  • Translate legal and administrative documents as needed.
  • Communicate and coordinate with public services and private professionals.
  • Manage incoming/outgoing correspondence, appointments, and the legal team's calendar.
  • Support minor legal tasks under supervision (e.g., document gathering for contracts or agreements — no independent legal opinions required).
  • Handle general secretarial duties: phone calls, filing, document digitization.
  • Upload and manage legal documents on
  • Support mortgage and loan–related administrative procedures (applications, collecting documentation).

Desired Qualifications

  • Experience submitting, depositing, or collecting documents from notaries, land registry offices, and public services.
  • Familiarity with basic legal documents (powers of attorney, notarial deeds, etc.).
  • Good English language skills (written and spoken).
  • Strong organizational and time-management skills.
  • Excellent communication skills and attention to detail.
  • Ability to manage multiple tasks with professionalism and discretion.

  • Proficiency with office software (MS Office, document management tools).

  • If you're detail-oriented, organized, and eager to support a busy legal department, we'd love to hear from you. Apply now

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