Accounting Operations Specialist

About the Company

This position is offered through an organization providing
specialized commercial, analytical, and operational consulting services
to leading companies and globally iconic brands in the collectibles, entertainment, and publishing industries.

We collaborate with world-renowned partners such as
De Agostini, Topps (UEFA Champions League), Disney, Marvel, Brawl Stars, Paw Patrol
, and other internationally recognized IPs and franchises.

Operating across the Balkan region and several international markets, the organization brings deep expertise in:

• Commercial analytics & forecasting
• Distribution and retail performance optimization
• High-volume collectible launches
• Multi-country sales and operational control
• Process automation and data-driven decision support

With a strong understanding of
collector psychology, retail dynamics, and product life cycles
, the company combines industry insight with advanced analytical tools and modern operational practices.

We offer a
dynamic, international, and performance-driven environment
where analytical thinking, creativity, ownership, and smart problem-solving are highly valued. Our mission is to support the success of global collectible programs while fostering a culture of
innovation, growth, and continuous improvement
.

About the Role

We are seeking a detail-oriented
Accounting Operations Specialist
with a strong
accounting
foundation to support
multi-country invoicing, accounts receivable, ledger reconciliations, VAT & Intrastat processes, and daily accounting operations
. This role oversees key accounting workflows, ensures accurate ERP (Soft1) registrations, and maintains the integrity of financial data across the organization.

This is a
high-responsibility accounting position
with strong exposure to international markets and internal operations—ideal for someone who enjoys structure, accuracy, problem-solving, and plays an active role in safeguarding cash-flow visibility and operational control.

Key Responsibilities

Accounts Receivable

• Issue customer invoices in accordance with commercial terms and VAT requirements.
• Monitor customer balances, allocate incoming payments, and maintain up-to-date AR records.
• Perform
  Sales–Invoicing–AR reconciliations
  to ensure full alignment between systems and commercial reports.
• Monitor aging, prepare statements, and conduct professional overdue follow-ups.
• Support end year
  provisions
  , in line with accounting rules.

Finance Operations

• Register financial transactions and documents in
  Soft1
  (sales, receipts, credit notes, basic supplier invoices).
• Assist with
  bank reconciliation activities
  by matching transactions with Soft1 and preparing required documentation.
• Support
  month-end closing procedures
  , including:
• Cut-off checks
• Balance confirmations
• Ledger consistency reviews
• Audit-requested documentation
• Perform regular reconciliation between the accounting warehouse in Soft1 and the physical warehouse stock
  , ensuring accurate reporting of sales, stock movements, and remaining inventory.
• Book warehouse discrepancies and write-off sold goods where required.
• Coordinate with
  external accounting partners
  to ensure accurate and complete financial information.

If required:

• Prepare, classify and organize
  expense documents
  , supplier invoice submissions, and employee reimbursements.

Reporting & Internal Controls

·      Prepare clear and accurate financial reports, including
payment timelines, VAT status summaries across all operating countries, aging reports, and open-item analyses
.

·      Maintain proper documentation and ensure
full compliance with internal finance policies, VAT requirements, and audit standards
.

·      Contribute to
cash flow forecasting
by providing accurate updates on receivables, expected collections, and other relevant financial inputs.

·      Identify opportunities for
process improvement, automation, and optimization
within finance operations and the ERP environment.

·      Support preparation and submission of
VAT-related documentation
, Intrastat declarations, Intrashipments, and similar cross-border obligations.

Required Skills & Profile

• 3+ years of experience
  in Accounting.
• Minimum requirement a bachelor's degree in accounting
• Experience using
  ERP systems
  (Soft1 preferred or ability to learn quickly).
• Advanced Excel skills
  (pivot tables, XLOOKUP, reconciliations).
• High degree of accuracy, responsibility, and organizational skills.
• Ability to manage multiple tasks and maintain structure in a fast-paced environment.
• Strong communication skills and ability to work with both internal teams and external partners.
• Proactive mindset with the ability to identify issues early and contribute solutions.
• Fluency in
  English
• Strong knowledge of
  accounting procedures
  , including:
• Cross-country
  VAT optimization & monitoring
• Exports & Imports
  , documentation & VAT implications
• Intrastat
  & customs procedures
• Provisions accounting
  (strong advantage)

What We Offer

• Private Health Insurance
• MBO (Management by Objectives) Bonus Scheme
• Daily exposure to
  international markets and globally recognized collectible brands
• A
  fast-growing organization with long-term vision
• Strong
  career progression potential
• A
  high-impact role
  in a performance-oriented, analytically driven commercial environment