Project Assistant

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context

In close collaboration with national and local authorities and experienced Partners, in the context of the project Helios+: Comprehensive actions for the integration of third-country nationals into the labour market' in the Region of Crete" with MIS Code under the Programme "Crete 2021–2027 , IOM aims at promoting the integration of beneficiaries of international protection and temporary protection into the Greek society through activities for employability support, the provision of Greek language courses and vocational training, the support for independent living, including rental subsidies, activities promoting social cohesion and inclusion.

Under the overall supervision of the Regional Coordinator (Crete) and the direct supervision of the Project Team Lead (Employability and Education), the successful candidate will have the following duties and responsibilities:

Responsibilities: Support the supervisor in coordination and overview of work of assigned project team.

Assist in organizing the workload, providing guidance, support and instructions to assigned Project Team.

Ensure that a properly equipped and safe working environment is available for the assigned Project Team. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Support the monitoring of services provided by the implementing partner(s) and service provider(s).

Support the coordination, collaboration and efficient communication with the implementing partner (s) and service provider(s).

Support senior management in donor reporting.

Support the development of methodology and creation of tools, materials and standard operating procedures and oversee their implementation to ensure the provision of quality services and monitoring of the project activities.

Support the monitoring of the quality of services/ project activities through physical verification, project Means of Verification, visits and report to senior management, as required.

Collect, verify and update data and Means of Verification.

Support the communication with other project components, IOM departments and other relevant actors to ensure timely and efficient provision of project activities.

Submit reports and any other necessary information to senior management in a timely manner.

Represent, upon coordination with senior management, the project in relevant meetings with employers, employer's associations, other actors, Working Groups as well as enhance synergies and joint actions.

• Perform such other duties as may be assigned.

Qualifications: Education

High school degree with minimum three years of relevant experience, or;

University degree in education and life-long learning, finance and statistics, economics, psychology, social work, law, international relation, human resources, management, business administration, political science, sociology, public administration or any other related field from an accredited academic institution with minimum one year of work experience.

Master's degree in the above fields will be considered an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database .

Experience

At least one year of previous work experience;

Possess adequate combination of knowledge, education, training experience and skills to perform essential functions of the position;

Experience in working in a multi-cultural environment preferred.

Skills

Computer literacy in standard software applications;

Strong work ethics and commitment to humanitarian principles;

Valid driver's license with at least five years driving experience an advantage.

Languages

For this position, fluency in English and Greek is required (oral and written).

IOM's official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.