Administrative Assistant

About the role

We are ADVENGERS and we are looking for an Administrative Assistant to join our one-of-a-kind team. Are you game?

First things first Get to know us

ADVENGERS is a data-inspired content agency, superpowered by 30+ diverse, growth-minded professionals. Our purpose is to become the agency of choice for the best marketing talent out there. An agency like no other.

What we pursue in ADVENGERS is to be our clients' most trusted and value-adding partner. To grow together with them. To fulfill this vision, our mission is to break new ground every day. For the market. For the brands. For the people. To achieve the impossible. We are an agency that focuses on beautiful outcomes and strategic business results.

We are all about Content, from strategy to creation and amplification.

If you are an expert with a proven track record of success, we want to hear from you. At ADVENGERS, you will have the opportunity to work with top-tier clients and collaborate with a unique team of professionals.

To join ADVENGERS as an Administrative Assistant , you need the following skillsets, to…

Requirements

• A minimum of 2 years of experience in a similar role, supporting high-level managers or executives
• A degree in business administration or a related field is preferred
• Exceptional organization and time management skills, with the ability to multitask
• Strong communication skills, both verbal and written, in English; additional languages are a plus
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software
• A proactive attitude with a willingness to take initiative and work independently
• Trustworthiness, reliability, and integrity are essential to this role
• Ability to thrive in a fast-paced and changing environment
• A positive, can-do attitude and a genuine interest in supporting the team

Key Responsibilities

Reception

• Handling the company's correspondence and telephone calls
• Welcoming and assisting visitors and partners, ensuring a professional image of the company
• Managing employee requests and directing information to the relevant departments

Meetings

• Scheduling and coordinating meetings (both internal and external)
• Managing room bookings and ensuring proper setup and functionality of meeting spaces
• Managing the CEO's calendar and agenda, ensuring all appointments and meetings are scheduled efficiently

Office Management

• Monitoring employees' daily attendance and absences (remote work, leave, sick days)
• Managing office supplies and equipment (stationery, kitchen supplies, first aid kit, etc.)
• Handling orders and deliveries for the company's needs
• Managing external partners and suppliers related to office operations (e.g., cleaning services, technical support)

PA Duties

• Assisting in managing the CEO's appointments
• Coordinating travel and accommodation arrangements for the CEO and executive team
• Handling sensitive information with strict confidentiality
• Providing support with personal tasks related to the CEO and his activities

Benefits

Join our dynamic, innovative, and ever-evolving workplace and enjoy the following benefits:

• A competitive salary package tailored to your skills and experience.
• Comprehensive health insurance plan for your peace of mind.
• Ongoing training and customized personal development plans to help you grow professionally.
• Complimentary access to cutting-edge marketing education platforms for continuous learning.
• Access to premium marketing research platforms and advanced AI tools to enhance your work.
• Opportunity to collaborate with prestigious clients and contribute to award-winning projects.
• A modern, well-equipped kitchen offering fresh fruits and gourmet coffee for your enjoyment.
• A dog-friendly office environment that welcomes your furry friends.
• Regular fun-filled nights out to foster team bonding and camaraderie.
  

Join ADVENGERS and be part of a team that is dedicated to fostering growth, innovation, and creativity. We are a forward-thinking organization that values the development of our people and encourages job crafting as a crucial element for success. As a start-up at-heart, we embrace change and strive to make a positive impact in the industry. This is your chance to contribute your unique skills and expertise to an exciting and fulfilling career journey with us.

At ADVENGERS , we are committed to diversity and inclusivity. Therefore, we welcome applicants from various backgrounds, and our hiring decisions are made without discrimination based on race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by law.