Premises & Facilities Specialist

4 days ago

Athens, Attica, Greece Cepal Hellas Financial Services S.A. Full time

Role Purpose

The Premises and Facilities Specialist plays a crucial role in ensuring the smooth operation and maintenance of the Company's physical work environment. This role is responsible for overseeing the day-to-day management of facilities, addressing maintenance issues, and creating a safe, functional, and efficient workspace for all employees.

Main Responsibilities

· Manages third-party providers (e.g., facility management, cleaning services, security services, canteen, pest control), ensuring all contractual obligations are met.

· Supports the development, monitoring, and reporting of the premises and facilities budget, ensuring effective financial control and alignment with company goals.

· Collaborates with vendors and contractors for facility repairs, renovations, and installations.

· Conducts regular inspections to identify and promptly resolve any safety hazards or maintenance needs.

· Responds to employee requests related to maintenance issues, office consumables, and day-to-day operational needs.

· Places and tracks orders for supplies, furniture, and equipment, coordinating with vendors for timely and cost-effective delivery.

· Maintains relationships with service providers, negotiates contracts, and ensures optimal value and service quality.

· Plans and optimizes office layouts to enhance space utilization and efficiency.

· Coordinates office moves, workspace reconfigurations, and furniture arrangements based on evolving business needs.

· Ensures compliance with all applicable building codes, safety regulations, and accessibility standards.

· Implements and enforces safety and security protocols to protect company assets and personnel.

· Monitors expenses, identifies cost-saving opportunities, and ensures alignment with financial guidelines.

Requirements

Education, Experience & Technical Skills

· Bachelor's degree in Facilities Management, Business Administration, or a related field.

· Over 3 years of proven experience in facilities management, premises maintenance, or a similar role.

· Knowledge of building systems (HVAC, electrical, plumbing) will be considered an asset.

· Familiarity with local building codes, safety, and environmental regulations.

· Excellent verbal and written communication skills in both Greek and English.

· Proficiency in Microsoft Office and relevant facilities management software/tools

Competencies

· Excellent organizational and project management abilities.

· Strong attention to detail.

· Exceptional interpersonal skills and ability to communicate effectively across all levels of the organization.

· Ability to prioritize tasks, resolve problems efficiently, and perform well under pressure.

· Proactive and solutions-oriented mindset.

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