CDI Administrative Assistant

ROLE SUMMARY

All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged and have the ability to impact the health and lives of millions of people. Pfizer, a global leader in the biopharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.

The CDI Administrative Assistant will be responsible for providing administrative support to the Pfizer Thessaloniki Site and Center for Digital Innovation Leader. The role involves leading/supporting some project initiatives as well as day-to-day administrative responsibilities. The duration of the contract will be 12 months.

What You Will Achieve

In this role, you will:

• Provide comprehensive administrative support to Site Lead, including managing records, verifying data, responding to emails, and scheduling meetings.
• Serve as the key point of contact for administrative activities, ensuring smooth operations within the team.
• Manage Site Lead calendar
• Manage Site Lead expense reports
• Organize group activities for Site Lead team (dinners, teambuilding activities etc)
• Create & maintain DLs.
• Coordinate with external stakeholders, in cooperation with Communications Team and Embedded Innovation Team, for Site Lead participation in external events (invitation/links, send presentations, short bio etc)
• Manage Global visitors process in cooperation with Site Operations team
• Support Site Lead and CDI LT in the organization of on-site events and visits (invitations, visitors access, catering, tour set up etc)
• Liaise with travel agency to arrange Site Lead travelling (air tickets, accommodation etc)
• Liaise with agency for the organization of large-scale off-site events (venues, F&B, accommodations, tickets etc)
• Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.
• Raise POs for CDI colleagues Mobile Refresher or new Hirings Mobiles & Home Equipment
• Assist CDI colleagues on raising PO if it is needed for Event Meeting per DLT line (upon confirmation CDI Finance Lead)
• Gather/collect, track, verify team information including organizational assignments/tasks, status, supplies needed, etc.

Here Is What You Need (Minimum Requirements)

• Minimum of a bachelor's degree required
• Demonstrated working experience as an executive administrative assistant or coordinator experience
• Proficiency in executing administrative tasks, including demonstration of high-quality work delivered on time
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Teams, and OneNote
• Detail-oriented approach to work with strong organizational skills and follow-through
• Excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of management
• Problem-solving mentality, including resourcefulness and ability to work across functions (i.e., finance, IT, facilities, site management) to resolve issues as they arise
• Proven ability to prioritize activities and work independently, including handling multiple tasks with tight deadlines and working well under pressure
• Excellent attention to detail, time management, organization, and prioritization skills.
• Self-starter, proactive, solution-seeking attitude, anticipates team needs and actively identifies opportunities
• Ability to work effectively in a team-based environment and partner with internal/external stakeholders.
• Strong English capabilities

Bonus Points If You Have (Preferred Requirements)

• Prior experience as an Administrative Assistant supporting executive leadership in a global organization
• Knowledge of the pharmaceutical industry and healthcare environment
• Experience in training others and providing guidance to the team
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Proactive approach to work and the ability to initiate follow-up actions

Work Location Assignment: Hybrid

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

To apply please visit our website  and search job CDI Administrative Assistant (Fixed Term 12 months) id

Please apply by sending your CV and a motivational letter in English.

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