Used Cars Admin

Used Cars Administrator @ instacar At instacar, we're not just transforming the way people move
- we're pioneering the future of transportation and mobility. Established in 2018 and officially launched in September 2019, instacar is the first fully digitized mobility-as-a-service scale-up. Our vision is to be the ultimate one-stop mobility app, providing comprehensive services for all drivers. Our mission is to revolutionise perceptions of new
- age mobility through technology and a customer-centric approach. At instacar, we are focused beyond just leasing cars, we are dedicated to serving drivers. Our Core Values: instacar is guided by our core values: Be Fair, Be Bold, Be Patient. We're committed to fairness in all our collaborations, bold innovation and patience in our growth. Our Milestones: In less than six years, we've achieved significant milestones, establishing four prominent instacar points, investing in micro-mobility, and developing our own tech tools like instafleet, a fleet management solution, crafted in-house to streamline operations. Additionally, our all-in-one app provides instadrivers with a centralised platform to manage every aspect of their vehicle subscription seamlessly. Why Join #instateam? As one of the fastest-growing mobility companies in Greece, backed by leading investors such as Autohellas and Elikonos Capital, with approximately €35 million in revenue in 2025 and on track to surpass €50 million in 2026, we're on the lookout for dynamic individuals to join our #instateam. Proudly certified as a Great Place to Work® for two consecutive years, in 2025 and 2026, and recognized as one of the Best Workplaces™ for Young Professionals in 2026, instacar is a place where your voice matters, your creativity thrives, and your impact is tangible. With a human-centered approach and an unwavering commitment to excellence, we foster an environment where innovation, collaboration, and every contribution are valued. Your Role: We are looking for a Used Cars Administrator to join our Sell Vehicles team and support the day-to-day administrative and operational activities related to the sale and delivery of used vehicles. You will help coordinate vehicle documentation, customer financing, ownership transfers and after-sales processes, ensuring that information and documentation are accurate and up to date. Your Responsibilities
• Support the day-to-day back-office activities of the Used Cars team
• Manage and maintain vehicle and customer documentation throughout the sales process
• Coordinate and follow up on vehicle ownership transfers and related documentation
• Support customer financing and loan applications, including communication with partner banks
• Follow up with banks regarding applications, approvals and pending documentation
• Support vehicle preparation and after-sales processes when required
• Assist with purchase orders, invoices and other administrative documents related to vehicle sales and after-sales
• Maintain accurate vehicle and customer information in internal systems and Excel files
• Communicate and coordinate with all departments to ensure a smooth sales and delivery process Requirements We value individuals who:
• Have 1-2 years of experience in administration, back office, sales support, procurement or a similar role
• Are organised, detail-oriented and able to manage multiple tasks
• Have good knowledge of MS Office, especially Excel
• Have strong communication, coordination and follow-up skills
• Are comfortable working with data, documentation and internal systems
• Have a proactive and hands-on approach
• Experience in automotive, banking/financing, vehicle administration or sales support is a plus
• A genuine interest in cars is also a plus Benefits Collaborate with industry experts in a supportive and inclusive environment.
• A competitive benefits package, including premium private health & life insurance programs
• Additional perks such as significant discounts on various health, exercise, and nutrition services, a birthday gift card, and more
• Opportunities for career growth and advancement with a commitment to prooting from within
• Experience firsthand the convenience of instacar with 10 free rental days
• Exclusive cost rates for renting a car from instacar, because why drive anything else?
• Work in our brandnew HQ in Kifissia instacar is an Equal Opportunity Employer, committed to diversity, inclusion and creating an environment where all employees can thrive. Ready to join #instateam? Apply now.