Junior Proposal

Are you a highly organized and detail-oriented professional looking to develop your career in proposals, contracts, and business support within the architecture and design industry? ELASTIC is looking for a Junior Proposal & Contracts Administrator to support the preparation of proposals, bids, and contracts while ensuring accuracy, compliance, and efficient documentation management. Reporting directly to the Proposal & Contracts Specialist, this role will work closely with architects, design directors, and internal teams to support project acquisition and contract administration activities. This is an excellent opportunity for a professional with 2-3 years of relevant experience who is eager to grow in a fast-paced and collaborative environment.

Key Responsibilities
Proposal & Bid Administration
• Assist in the preparation and submission of proposals, prequalification documents, and RFP responses.
• Coordinate information gathering from Architects, Design Directors, and Finance teams for proposal submissions.
• Maintain proposal templates, project databases, and bid documentation.
• Track proposal deadlines and ensure timely submissions.
• Organize and maintain digital and hard-copy records of proposals and tender documents. Contract Administration
• Support the preparation of contracts, amendments, NDAs, and related documentation.
• Assist in reviewing contractual requirements and ensuring document completeness.
• Maintain contract records and monitor the status of agreements and approvals.
• Coordinate documentation with clients, sub-consultants, and external partners.
• Ensure compliance with company procedures and client requirements. Documentation & Coordination
• Manage correspondence related to proposals and contracts.
• Prepare meeting notes, follow-up actions, and documentation checklists.
• Support internal stakeholders by maintaining accurate records and project documentation.
• Assist in the continuous improvement of proposal and contract administration processes. Qualifications
• 2-3 years of professional experience in proposal administration, contracts administration, project coordination, or a similar role.
• Previous experience within architecture, engineering, construction, or professional services will be considered an asset.
• Familiarity with proposal preparation, tender documentation, and contract administration processes.
• Excellent command of Greek and English, both verbal and written.
• Proficiency in Microsoft Office applications. Desired Skills
• Highly organized with strong attention to detail.
• Enthusiastic, proactive, and eager to learn.
• Ability to manage multiple priorities and deadlines effectively.
• Team-oriented mindset with excellent collaboration skills.
• Bachelor’s degree in Business Administration, Architecture, Engineering, Law, or a related field will be considered an advantage. Why Join Us
• Thrive in a collaborative, fast-paced environment where your ideas truly matter.
• Learning and development opportunities.
• Grow your career with continuous learning opportunities and clear development paths.
• Work in the vibrant heart of Athens, surrounded by energy, culture, and convenience. Benefits
• Private Insurance: Comprehensive life, health, and hospital care coverage.
• Paid Time Off: Recharge with generous annual leave and maintain a healthy work-life balance.
• Birthday Leave: Celebrate your special day your way, with an extra paid day off just for you. If you fulfill the above criteria, please submit your CV in printable format to: cv@elasticarchitects.com