Executive Assistant

7 days ago

Municipality of Vari Voula Vouliagmeni, Greece South Point Group Full time
Varkiza, Athens | Full-time, In-Office

We are looking for a highly organized, proactive Executive Assistant to act as the right hand to a business owner involved in multiple real estate projects and investments.
This is not a traditional secretary role. The successful candidate will be trusted to handle matters independently, communicate on behalf of the business owner, and ensure operations run smoothly without constant supervision.

Key Responsibilities

Daily Operations & Organization
Organize and manage the business owner's daily tasks, calendar, and priorities
Track deadlines, payments, deliveries, and commitments across multiple projects
Ensure nothing is forgotten by proactively monitoring upcoming obligations
Prepare clear daily and weekly summaries and reminders

Projects & Real Estate Coordination
Track all active real estate projects (budgets, costs, timelines, progress)
Maintain and update Excel sheets
Keep track of budget and payments
Coordinate with contractors, suppliers, architects, and accountants
Flag delays, missing invoices, or cost overruns early

Communication & Representation
Act as the primary point of contact for matters related to the business owner
Make and receive phone calls on behalf of the business owner
Coordinate, follow up, and close operational tasks independently
Handle logistics such as documents, access to properties, cleaners, deliveries, and service providers
Escalate only matters that require approval or strategic decision

Logistics & Administration
Coordinate payments (without handling funds directly unless authorized)
Book business travel, meetings, and appointments
Manage office-related needs (cleaners, maintenance, supplies)

Requirements

Must-Have
Excellent organizational and time-management skills
Strong Excel proficiency
Proficient English (written and spoken) — mandatory
Comfortable speaking on the phone and dealing with third parties
Ability to manage multiple projects simultaneously
High level of discretion, trustworthiness, and professionalism
Proactive mindset — anticipates needs instead of waiting for instructions

Preferred
Previous experience as:
Executive Assistant
Personal Assistant
Office Manager
Operations Coordinator
Experience in real estate, construction, or project-based environments

What We Offer
Central role with real responsibility and trust
Long-term, stable full-time position
Competitive compensation based on experience

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