Disbursements Analyst

As a Disbursements Analyst, you will play a key role in the financial operations of Trafigura's shipping division. You will handle and validate port cost disbursements across a diverse fleet spanning Oil, Gas, and Dry Cargo. Your decisions will have a direct impact on the Group's profitability—each analysis, negotiation, and challenge you make helps protect the bottom line. In this role, you'll be able to make quick decisions that directly impact profitability through sharp analysis, smart cost management, and clear communication with agents, owners, and internal teams. Through your role, you will ensure compliance, cost control, and timely reporting.

You will be part of the Athens-based Disbursements Team, reporting to the Disbursements Team Leader.

Key Responsibilities

• Analyse, validate, and process proforma and final disbursement accounts (DAs)

• Review charter party terms to determine cost allocation between counterparties

• Compare charges against budgets and contractual agreements

• Identify and challenge discrepancies and unauthorized expenses

• Maintain up-to-date and accurate data across internal systems

• Follow up with port agents for outstanding DAs and supporting documents

• Process payments, reconcile accounts, and maintain clean financial records

• Support internal audits and provide timely financial reporting

• Communicate clearly with agents, owners, and internal teams to resolve issues

• Report cost status, variances, and concerns to management

• Contribute to process improvements that enhance accuracy and efficiency

Required Qualifications

• Bachelor's degree in Shipping, Economics, or a related subject

• Understanding of port cost's function and vessel operations

• Familiarity with charter party terms and conditions (spot charters)

• Excellent proficiency in MS Office suite

• Fluent English (C2 level or equivalent), both written and spoken

Preferred Qualifications

• Master's degree in Shipping, Economics, Finance, or a related field

• Additional experience in tanker operations fundamentals

• Familiarity with charter party clauses linked to port expenses

• Experience with shipping ERP systems (IMOS) or disbursement management software

• Previous interaction with agents, traders, or operation teams

Attributes for success

• Ownership: Takes responsibility for accuracy and timely resolution of issues

• Attention to Detail: Demonstrates diligence and thoroughness in reviewing complex agreements and invoices

• Organizational Skills: Manages multiple priorities while maintaining data integrity

• Analytical Thinking: Interprets charter party terms and explains cost implications on the P&L

• Resilience: Thrives in a fast-paced, high-pressure environment with competing priorities

• Communication: Negotiates effectively and clearly explains financial findings

Key Relationships

Internal

• Traders

• Deals department (Risk Analysis team)

• Claims department

• Chartering department

• Operations department

• Accounting department

External

• Agents

• Direct Billing Providers

Department Overview

Based in our Athens office, the Disbursements Team manages and controls all port-related costs for the entire Trafigura Group worldwide. We support Oil, Gas, and Dry Cargo operations and we process thousands of disbursement accounts annually, directly protecting the Group's bottom line through sharp cost analysis, smart negotiation with port agents worldwide, and rigorous validation of charges.

We operate in a fast-paced environment where teamwork, precision, and analytical thinking drive meaningful impact.

Equal Opportunity Employer

We are an Equal Opportunity Employer and take pride in a diverse workforce We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, colour, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status.

Please make sure that you submit your CV in English.