Chief Administrative Assistant

The purpose of this position is to provide high-level administrative support to senior management. As a key member of the team, you will be responsible for ensuring seamless day-to-day operations and facilitating effective communication across departments.

• Main Responsibilities:
• Serve as primary point of contact for senior management, managing incoming communications, including emails and phone calls; respond, relay messages, or escalate as appropriate
• Manage complex calendars and coordinate meetings, appointments, and events across multiple time zones
• Provide comprehensive administrative and office support to ensure smooth daily operations
• Schedule, confirm, and coordinate meetings, ensuring all logistics and materials are prepared in advance
• Arrange domestic and international travel, ensuring compliance with company travel policies and optimizing itineraries
• Execute tasks and projects assigned by senior management with efficiency and discretion
• Oversee office supply inventory and liaise with vendors to ensure timely procurement and service delivery
• Support ad hoc administrative projects, including research, reporting, and documentation
• Maintain organized filing systems and archives, ensuring confidentiality and data protection
• Assist with personal errands and tasks for senior management as needed, maintaining professionalism and discretion
• Collaborate with internal departments and external stakeholders to facilitate seamless communication and workflow
• Track deadlines and proactively follow up on pending tasks to ensure timely completion